Troop Planner

     My troop will be a little more complicated this year with a Daisy, a bunch of 1st and 2nd year Brownies, and some 1st year Juniors.  That is a lot of different badges to keep track of!    I have badge trackers, finance trackers, and other info on Google sheets.  But when it comes down to scheduling activities, it is nice to have a calendar where I can quickly write down notes or mark out dates.  So this year I am going to be more organized with a printed and bound tracker.  I still plan on using my online trackers, but will use the printed trackers to keep notes on what happens during the busy scout and parent interactions. My planner is comb bound with cardstock cover pages.

I will have 15 or fewer in my troop, but if needed I can print another Troop Roster for a larger troop.  I also don't have many registered adults.  I wanted to make sure I knew what certifications, skills, and when their background check expires.

My emergency contacts page includes the council contacts, school contacts, and our troop's emergency contact (who keeps the activity roster in case of emergency during an outing).  We only have a couple health concerns with seasonal allergies.

We have adult and scout registration, annual permission forms, registered adult health forms, activity permission forms, transportation forms, and cookie activity forms.  Our dues are simple but we sometimes have fees for activities and field trips.

My important dates include cookie dates, highest award deadlines, financial audits, and recurring council events.

I don't follow the recommended activities exactly, so I write down what the requirements are and then how I will present them.  These are not detailed notes, more like reminders.

 Filling out the attendance tracker is part of our Kaper chart.

 These can be official badges or fun patches.  I keep a more detailed list on Google Sheets to combine both years at each level.

I buy badges after they are earned and I wait until I need several before making a trip to the store.

This is to keep better track of cash transactions.  I will keep using an online sheets that automatically summarize all the categories needed for the yearly financial audit.

Keep track of who earned what incentives during pre-sales, booth sales, transfers, and final sales.  I use other trackers at each booth sales to record inventory and finances, so this is more for goal and prize tracking.

Take notes of the different events occurring during each month and what the possibilities are for outings/events.  Then the Girls Scouts can help vote for what they would like to do!

Get your own copy from my Etsy store and start planning your year.  I can add extra pages to match the number of Girl Scouts and levels in your troop to make your job easier.

https://www.etsy.com/listing/714182020

Standard planner includes trackers for 15 Scouts:
To-Do List (44 entries)
Troop Roster (15 Scouts)
Registered Adults List (12 adults)
Emergency Contacts (6 Entries)
Health Concerns (10 Entries)
Forms Tracker (15 Forms)
Dues Tracker (15 Dues)
Birthday Tracker (1 page, 12 months)
Year At A Glance (1 page with 8 Important Dates)
Planned Dates (38 Entries)
Notes (1 Lined Page)
Monthly Calendar (1 Page For Each Month)
Meeting Schedule (28 Badges/Events)
Attendance Tracker (50 Meetings/Events)
Badge Tracker (50 Badges/Journeys)
Badge Shopping List (30 Badges)
Shopping List (30 Entries)
Finance Ledger (60 Transactions)
Fundraising Tracker (30 Entries)
Notes (3 Lined Pages)